KATHMANDU, Nov 5: Academic certificates and other official documents issued by Tribhuvan University (TU) will now be delivered directly to students' homes through the postal service.
TU and the Department of Postal Services have signed an agreement to deliver academic certificates to students at their registered addresses and official documents to the concerned offices. The arrangement is expected to end the need for students to visit university offices to collect their certificates and save them time.
Under the agreement, academic certificates and other official documents issued by various TU offices will be sent to the concerned students through the postal service using their contact numbers and complete addresses.
Currently, students from all 77 districts have to travel to Kathmandu to collect academic certificates issued by TU. Registrar Rabindra Shiwakoti said the university had partnered with the Department of Postal Services to deliver certificates to addresses provided by students, ending this inconvenience and saving them time.
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Shiwakoti said the partnership was aimed particularly at delivering certificates to students living outside Kathmandu.
"We expect this arrangement to make things easier, especially for students living outside the Kathmandu Valley," Shiwakoti said. "It will reduce transportation costs, time and other hassles associated with travelling to the university to collect certificates. It will also make the service more accessible to students living far away because of employment, studies or other commitments."
Under the agreement, the Postal Internal Tracking System (PITS) will be used to ensure the secure, systematic and transparent transportation and delivery of academic certificates and other official documents. Documents sent through the postal service will be registered in the system with tracking barcodes.
The system will make it easier to monitor the status of documents and certificates and verify whether they have reached the intended individuals or offices.
Registrar Shiwakoti said the university's long-standing plan to integrate its administrative services with the postal system and deliver them to students' doorsteps had now been put into practice.
Director General of the Department of Postal Services Manmaya Bhattarai Pangeni said the postal service was a reliable link between citizens and the state. She said the department had been entrusted with delivering university documents and certificates to the concerned individuals and offices.
The government has been working to develop the postal service into an effective mechanism for transporting government documents and materials as part of efforts to make public service delivery easier and more citizen-friendly. It has already started using the postal network to deliver passports, driving licences and various government documents.
According to the Department of Postal Services, the postal network had previously been used to distribute academic certificates as well. The new agreement with TU will extend the service to certificates issued by the university, ensuring their delivery to students' registered addresses.
For the new arrangement to work effectively, students will need to provide accurate residential addresses and contact numbers. The university expects the agreement to make its services more accessible, faster and more student-friendly.
Registrar Shiwakoti and Director General Bhattarai Pangeni signed a 22-point memorandum of understanding on Tuesday at the TU Registrar's Office in Kirtipur.
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