KATHMANDU, May 28: Students of Tribhuvan University (TU) can now get their transcripts within 24 hours of submitting an application. TU on Sunday launched the Examination Management Information System (EMIS), an online system which allows students to apply for academic transcripts without having to visit the Office of the Controller of Examinations and get it within 24 hours of application.
TU students need to visit TU's official website and sign in into the system with their registration number and make use of services including exam registration, view their results, mark sheets, transcripts and provisional certificates as well as request for the printing of the transcript.
Only B Ed. students will be able to make use of the system for now but TU is making necessary arrangements to offer the service to the students of other faculties within a month, said Controller of Examinations Pushpa Raj Joshi during the inauguration of the system on Sunday.
Vice-chancellor of TU, Professor Tirtha Raj Khaniya inaugurated the system by handing over a transcript to Manoj Kumar Singh, a Bachelor's in Education (BEd) student of Surya Narayan Satya Narayan Mariwaita Campus, Siraha. Singh had applied for the transcript on Sunday morning and got it by the afternoon.
Professor Khaniya said that the system was launched in line with the university's vision to introduce online system to carry out all the administrative tasks of the university by 2020.
“The system will be of great help to our students,” he said.
Around 1,500 students visit the Office of Controller of Examinations to seek their academic transcripts daily. With 800,000 students taking exams annually, TU is the ninth largest university in the world in terms of student population.
Examinations Controller Joshi said that with EMIS in use, 45 transcripts can be printed per minute compared to the 1 transcript per minute printing pace of the previous system.
“For the convenience of the students, we will be starting mobile banking through Nepal Bank Limited as a medium to pay their fees. The service will be in operation within 3 weeks,” Controller Joshi added. At the moment, students have to pay their fees at either Nepal Bank limited or Global IME Bank in order to claim their transcripts.
Controller Joshi also expressed his fear at the probable misuse of the system. “It is a very delicate system since we store information about so many students. Our major objective will be to secure that information,” said Joshi. He also said that the office is in need of more skilled manpower for the proper management of the system.
TU Office of Controller of Examinations has started a pilot study of EMIS in 5 of its constituent campuses, namely Padmakanya Multiple Campus, Kathmandu; Prithivi Narayan Campus, Pokhara; Kailali Multiple Campus, Dhangadi; Lumbini Commerce Campus, Butwal; and Central Campus of Technology, Dharan. Students can fill online forms at these five campuses.
EMIS comes into life six years after it was first thought of by TU officials. The main objective of the system is to provide decentralized service to students.